Who Helps the Helpers?

Helping resettlement volunteers build confidence through community

Challenge

As volunteers support refugees where official resettlement agencies falter, they often feel overwhelmed by the immense responsibility. In our service design course, we partnered with Chicago's Refugee Community Connection, an all-volunteer group, to boost volunteers' confidence in assisting refugees.

Solution

Hive is a digital service that leverages the varied roles and experiences of volunteers helping welcomers better manage the resettlement journey, coordinate with other volunteers and learn from them in order to support refugee resettlement.

Roles

Service Designer
Design Researcher

Duration

14 Weeks

Supervisor

Mark Jones

Team

Deepakshi Tulshan
Janhavi Singh
Jorge Martinez Arana
Masaya Tezuka
Sanya Shah

Background

Volunteers are essential to the resettlement effort

108.4 million forcibly displaced people worldwide at the end of 2022

Source: UNHCR Refugee Statistics Database

Crises such as war, human rights violations, and environmental and economic disasters drive millions to seek refuge. The United States as a prime destination has witnessed a surge in the influx of refugees and asylum seekers. Resettlement agencies are at the forefront assisting these displaced individuals to restart their lives, but they face challenges around inadequate funding and staffing.

Volunteer organizations such as the Refugee Community Connection in Chicago have stepped in, helping and supporting refugees where resettlement agencies falter.

Volunteers feel overwhelmed by responsibility

Volunteers are essential in helping refugees overcome numerous challenges like language barriers, legal issues, cultural differences and bureaucratic hurdles. However, they often grapple with self-doubt and emotional exhaustion as they navigate complex regulations and make impactful decisions.

I would hate to ever feel like I've given anybody the wrong information and jeopardize their ability to stay here.

- RCC Volunteer

This responsibility can leave volunteers feeling isolated in their efforts to offer hope and comfort.

Challenge

Enable volunteers to empower and support refugees with unwavering confidence

Strategy

I often feel that we’re recreating the wheel each time a refugee needs something.

- RCC Volunteer

The Hidden Reservoir of Collective Knowledge

When working with refugees, volunteers often hit the same roadblocks, whether it's managing documentation or coordinating with various agencies. As they tackle these roadblocks, volunteers build their reservoir of knowledge by repeatedly facing and overcoming such issues. Each volunteer becomes a repository of invaluable insights.

Despite this, an enormous wealth of collective experience remains untapped.

Leveraging the Power of Community through Collated Experiences

Capitalizing on this untapped reservoir presents an untold opportunity to optimize and strengthen volunteer efforts. By deliberately creating avenues for knowledge-sharing, volunteers can swiftly navigate the complexities that come with aiding refugees. This isn't about reinventing the wheel but about passing the torch of experience and wisdom from one volunteer to another.

The true potential lies in recognizing that these individual repositories of insights, when collated and made accessible, can serve as a formidable asset.

Solution

Hive supports volunteers through three major components:

Volunteers can track progress and manage tasks from refugees’ family profiles

Family profiles streamline the resettlement process

Hive supports volunteers by allowing them to track, manage and execute the various tasks that constitute the resettlement journey through a single, convenient platform. Volunteers can access all the information they need in one place, making it easier to stay organized and on top of the various aspects of the journey.

A task board provides collaborative community support

Hive connects volunteers and leverages the massive community to distribute responsibilities, find the right people for the job and get stuff done. Volunteers can work at their own pace, knowing that they have the support of the community to help them complete tasks that they may not have been able to on their own.

Volunteers can delegate and take on tasks that best fit their availability and ability

Volunteers can access community sourced information on carrying out tasks

Task briefs empower volunteers to help with confidence

Hive leverages the vast volunteer community, sourcing valuable information from trusted and experienced individuals, giving volunteers the confidence to support refugees effectively. With easy access to information, volunteers can focus on building connections and providing support to refugees.

“This is amazing! I often feel that we’re recreating the wheel each time a refugee needs something.”

- RCC Volunteer

“Great idea! I already use my own internally-developed checklist for each new household. It would be very helpful for this to be embedded into an app.”

- RCC Volunteer