Client Name
Who Helps the Helpers?
Helping resettlement volunteers build confidence through community
Challenge
As volunteers support refugees where official resettlement agencies falter, they often feel overwhelmed by the immense responsibility. In our service design course, we partnered with Chicago's Refugee Community Connection, an all-volunteer group, to boost volunteers' confidence in assisting refugees.
Solution
Hive is a digital service that leverages the varied roles and experiences of volunteers helping welcomers better manage the resettlement journey, coordinate with other volunteers and learn from them in order to support refugee resettlement.
Roles
Service Designer
Design Researcher
Duration
14 Weeks
Supervisor
Mark Jones
Team
Deepakshi Tulshan
Janhavi Singh
Jorge Martinez Arana
Masaya Tezuka
Sanya Shah
Background
Volunteers are essential to the resettlement effort
108.4 million forcibly displaced people worldwide at the end of 2022
Crises such as war, human rights violations, and environmental and economic disasters drive millions to seek refuge. The United States as a prime destination has witnessed a surge in the influx of refugees and asylum seekers. Resettlement agencies are at the forefront assisting these displaced individuals to restart their lives, but they face challenges around inadequate funding and staffing.
Volunteer organizations such as the Refugee Community Connection in Chicago have stepped in, helping and supporting refugees where resettlement agencies falter.
Volunteers feel overwhelmed by responsibility
Volunteers are essential in helping refugees overcome numerous challenges like language barriers, legal issues, cultural differences and bureaucratic hurdles. However, they often grapple with self-doubt and emotional exhaustion as they navigate complex regulations and make impactful decisions.
“
I would hate to ever feel like I've given anybody the wrong information and jeopardize their ability to stay here.
This responsibility can leave volunteers feeling isolated in their efforts to offer hope and comfort.
Background
“
108.4 million forcibly displaced people worldwide at the end of 2022
Every year, crises like war, human rights violations, and environmental and economic disasters compel millions of individuals to flee their homes and seek refuge. The United States, as a prime destination, is witnessing an upsurge in the influx of refugees and asylum seekers. Resettlement agencies are at the forefront of assisting these displaced individuals to restart their lives. However, due to challenges around inadequate funding and staffing, volunteer organizations such as the Refugee Community Connection in Chicago are filling the service gaps where resettlement agencies falter, helping and supporting refugees in their resettlement journey.
Volunteers play a crucial role in guiding refugees through the resettlement process, where refugees face obstacles at every turn: language barriers, legal restrictions, cultural differences and bureaucratic hurdles. Without any official support, volunteers struggle with self-doubt, insecurity and a lack of confidence in their ability to help as they navigate a labyrinthine system of rules, regulations, and paperwork. They must make difficult decisions while navigating the unforgiving system of refugee resettlement; decisions that impact the lives of those they support. This great responsibility can lead to overwhelming feelings of anxiety, fear, and emotional exhaustion, leaving welcomers feeling alone in their struggle to provide hope and comfort to those in need.
“
I would hate to ever feel like I've given anybody the wrong information and jeopardize their ability to stay here.
Challenge
Enable volunteers to empower and support refugees with unwavering confidence
Strategy
“
I often feel that we’re recreating the wheel each time a refugee needs something.
The Hidden Reservoir of Collective Knowledge
When working with refugees, volunteers often hit the same roadblocks, whether it's managing documentation or coordinating with various agencies. As they tackle these roadblocks, volunteers build their reservoir of knowledge by repeatedly facing and overcoming such issues. Each volunteer becomes a repository of invaluable insights.
Despite this, an enormous wealth of collective experience remains untapped.
Leveraging the Power of Community through Collated Experiences
Capitalizing on this untapped reservoir presents an untold opportunity to optimize and strengthen volunteer efforts. By deliberately creating avenues for knowledge-sharing, volunteers can swiftly navigate the complexities that come with aiding refugees. This isn't about reinventing the wheel but about passing the torch of experience and wisdom from one volunteer to another.
The true potential lies in recognizing that these individual repositories of insights, when collated and made accessible, can serve as a formidable asset.
Solution
Hive supports volunteers through three major components:
Family profiles streamline the resettlement process
Hive supports volunteers by allowing them to track, manage and execute the various tasks that constitute the resettlement journey through a single, convenient platform. Volunteers can access all the information they need in one place, making it easier to stay organized and on top of the various aspects of the journey.
A task board provides collaborative community support
Hive connects volunteers and leverages the massive community to distribute responsibilities, find the right people for the job and get stuff done. Volunteers can work at their own pace, knowing that they have the support of the community to help them complete tasks that they may not have been able to on their own.
Task briefs empower volunteers to help with confidence
Hive leverages the vast volunteer community, sourcing valuable information from trusted and experienced individuals, giving volunteers the confidence to support refugees effectively. With easy access to information, volunteers can focus on building connections and providing support to refugees.
These components coalesce to help volunteers along their entire journey
Manage
When managing, volunteers identify tasks that need attention and add them to the system.
Match
The system matches tasks to the preferences of volunteers.
Equip
The task brief equips volunteers with the right information to successfully and confidently perform tasks.
Track
Volunteers are able to track and stay better informed of the refugee family’s progress.
“This is amazing! I often feel that we’re recreating the wheel each time a refugee needs something.”
- RCC Volunteer
“Great idea! I already use my own internally-developed checklist for each new household. It would be very helpful for this to be embedded into an app.”
- RCC Volunteer